Introduction
The project plan is a schedule of the tasks and the resources required, along with milestones that match the VI3 Project Charter and VI3 Business Case.
This document captures the steps to produce a project plan to track the tasks, resources and outcomes for the Designing stage.
Intended Audience
VMware Certified Professionals (VCP) and Project Management Professionals (PMP or Prince2)
Outline
Control gate: review business case and previous stage objectives
Build a detailed plan with work teams
Execute design stage plan
Control gate: End of stage report
Design Stage Project Plan
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The project plan is a schedule of the tasks and the resources required, along with milestones that match the VI3 Project Charter and VI3 Business Case.
1. Control gate: review business case and previous stage objectives |
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The first step in planning the design stage, is to extract the planning goodness out of the VI3 Business Case and the VI3 Project Charter. The specific parts are:
VI3 Business Case
- extract the details from the Plan section, for the Designing stage:
Stage | Duration | Task |
|---|---|---|
Designing | 6 weeks |
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VI3 Project Charter
- extract the Summary Milestone Schedule, just the Designing milestones
Milestones | Stage |
|---|---|
3. VI3 Design Stage Plan signed off | Designing |
4. VI3 Technical and Service Workshops completed | Designing |
5. VI3 Technical and Service Design Documents signed off; authority to proceed to Implementation | Designing |
- extract the Stakeholders, all
Stakeholder | Requirement |
|---|---|
Senior Management (Sponsor) | Successfully deliver the benefits from the business case in the time allowed |
Senior Management (Supplier) | Use the resources allocated without placing more demands upon them, and deliver the training to the staff |
Senior Management (Customer) | Migrate the workloads without impacting service, and provide the improved servers (faster delivery, lower cost) as promised |
Design Authority | Execute the program according to the company design framework |
Head of Security | Ensure that IT Security are involved to ensure compliance |
Head of Operations | Ensure that VI3 is operationally sound and that shift staff can manage without escalation |
Head of IT Networks | Do not introduce any problems to the network! |
Head of IT Storage | Do not cause "storage blackouts" and make sure to interface with the ITSM team |
Head of Service Delivery | Ensure that VI3 is Service Compliant across all areas |
Head of PMO | Use the project delivery framework with PMO's assistance |
- extract the RACI matrix, sections that apply to Designing
Key Activity | Project Manager | Sponsor | Supplier | Customer | Operations | SMEs |
|---|---|---|---|---|---|---|
3. Design Stage Plan signed off | R | A | C | C | C | C |
4. VI3 Technical and Service Workshops completed | A | I | C | C | R | R |
5. VI3 Technical and Service Design Documents signed off; authority to proceed to Implementation | A | I | C | C | R | R |
2. Build a detailed plan with work teams |
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The plan is the list of tasks, assigned resources to complete the tasks, along with dependencies and durations.
Before the work gets underway, secure the resources for each task in the Designing stage - this means translate the Resource role title into an individual - e.g. IT Security = Jane Doe, CISSP.
ID | Task | Resources | Dependency |
|---|---|---|---|
Design.1 | Design Stage Project Plan | Project Manager, Team Representatives | Previous stage authority to proceed |
Design.2 | Requirements Specification | Project Manager, Team Representatives | Design.1 |
Design.3 | VI3 Training Workshop | VMware Technical Lead, Team Representatives | Design.2 |
Design.4 | VI3 Design Workshop | VMware Technical Lead, IT Design Representative | Design.2 |
Design.5 | VI3 Networking Workshop | VMware Technical Lead, Network Representative | Design .4 |
Design.6 | VI3 Storage Workshop | VMware Technical Lead, Storage Representative | Design.4 |
Design.7 | VI3 Migration Workshop | VMware Technical Lead, Server Representative | Design.4 |
Design.8 | VI3 Technical Design Document | VMware Technical Lead, IT Design, Team Representatives | All Technical Design tasks |
Design.9 | VI3 Introduction Workshop | VMware Representative, Team Representatives | Design.4 |
Design.10 | VI3 Security Workshop | VMware Service Lead, IT Security Representative | Design.4 |
Design.11 | VI3 BCDR Workshop | VMware Service Lead, BC Representative | Design.4 |
Design.12 | VI3 Release Workshop | VMware Service Lead, Server and Release Representatives | Design.4 |
Design.13 | VI3 Configuration Management Workshop | VMware Service Lead, CMDB Representative | Design.4 |
Design.14 | VI3 Change Management Workshop | VMware Service Lead, Change Representative | Design.4 |
Design.15 | VI3 Chargeback Workshop | VMware Service Lead, IT Manager and Finance Representative | Design.4 |
Design.16 | VI3 SLM Workshop | VMware Service Lead, SLM Representative | Design.4 |
Design.17 | VI3 Capacity Management Workshop | VMware Service Lead, Capacity Representative | Design.4 |
Design.18 | VI3 Operations Workshop | VMware Service Lead, IT Operations Representative | Design.4 |
Design.19 | VI3 Incident and Problem Management Workshop | VMware Service Lead, Incident Representative, Problem Representative | Design.4 |
Design.20 | VI3 Event Management Workshop | VMware Service Lead, Systems Management Representative | Design.4 |
Design.21 | VI3 Service Design Document | VMware Service Lead, IT Design Representative | All Service Design tasks |
3. Execute design stage plan |
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This is the process of managing the tasks through to completion by:
ensuring dependencies are enforced
quality of each deliverable is assured through clear starting requirements and checking on completion
with regular, weekly status reports and other communications
prompt escalation in case of delays
4. Control gate: End of stage report |
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Report and review on the Designing stage. The successful report looks covers the following points:
TBD
Resources
AuthorsSteve Chambers, Senior Architect at VMware
VMware (NYSE: VMW) is the global leader in virtualization solutions from the desktop to the datacenter. Customers of all sizes rely on VMware to reduce capital and operating expenses, ensure business continuity, strengthen security and go green. With 2008 revenues of $1.9 billion, more than 130,000 customers and more than 22,000 partners, VMware is one of the fastest-growing public software companies. Headquartered in Palo Alto, California, VMware is majority-owned by EMC Corporation (NYSE: EMC). For more information, visit www.vmware.com.
DisclaimerYou use this proven practice at your discretion. VMware and the author do not guarantee any results from the use of this proven practice. This proven practice is provided on an as-is basis and is for demonstration purposes only. |
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